đź“„ How to access attendee details of partnered events

How to access attendee details of partnered events

Use this article when you need to download opted-in attendee exports or read the technical field guide for an event.detail.sharing.config row.

Treat this like crown-jewel data: if you would not print it and leave it on a train seat, do not copy it to unmanaged laptops.

Before you start

  • Open Event registration sharing while signed in to your Climb account.
  • Confirm with your legal/compliance owner that you may process attendee exports for the named event.
  • Install a modern browser that allows CSV downloads without blocking pop-ups.

Who can do this

Only portal contacts with the Administrate Organization sub-user permission can load these routes; otherwise you are redirected to /my/company?error=not_admin.

Steps

  1. Open Event registration sharing and read the grey intro sentence: exports only include registrations that satisfy the consent rule configured for your organisation on each event.
  2. Locate the table with columns Event, Configuration, and Actions.
  3. Press CSV on the row you need—your browser downloads event_<event_id>_registrations.csv straight away (no separate attendee grid inside the portal).
  4. For machine-readable access, press API docs on the same row to open API documentation, then follow the Authentication and Export endpoints sections using the Base URL preformatted host.
  5. Press Credentials when you need the OAuth client id or to mint a new secret/API key.
  6. Store any downloaded file in locations approved by your DPO; the CSV contains personal data subject to the event’s legal basis.

Check the result

  • The CSV opens and each row lines up with registrations you expect for that configuration.
  • You can explain which consent rule was applied using the wording from the list page.

If something does not work

  • If the page shows <code>No sharing configurations are linked to your company yet.</code>, ask the organiser to publish a detail-sharing configuration tied to your commercial partner.
  • If the CSV is empty except for headers, no registrations currently satisfy the configured consent filter—confirm the question/answers with the event team before assuming an outage.